Hi friend! Welcome back to the blog. Today we are going to talk a little bit about getting more out of your day through time blocking. Have you ever heard of time blocking? Well if you haven’t, don’t worry because you are in good hands.
What is time blocking?
Time blocking is the act of assigning a task or a group of tasks to a particular time frame in the day. The tool usually used is a calendar, whether it be a physical or digital one.
Having productive days are what we all strive for, especially when we wear different hats and play different roles DAILY! There are quite a few ways you can go about increasing your productivity and managing your time better. One of the ways that has tremendously helped me is time blocking.
As mention earlier, a calendar is used to achieve this. I personally use Google Calendar, and as of lately Notion, to do my time blocking.
Now how do you time block practically? Let’s explore that right now!
Make a to-do list for the week.
Write down every single thing you could possibly think of that you need to get done this week. From errands to household chores to work related activities, write them down. This will act as your mini brain dump list for the week.
Prioritize them in terms of urgency and importance.
Now that you have your list, you are going to sort it by matter of urgency and importance. For instance, if you have a meeting scheduled for 1 pm on Wednesday afternoon, then that takes preference over doing your laundry at that time. So, I like to clearly pinpoint all the items or to-do’s that require me to show up somewhere at a particular time first. I also make note of all due dates for any projects that I am working on. After this is done you are basically free to categorize the rest of the items to your liking. You alone can say whether one task is more important than the other.
Group tasks based on their similarity to one another.
Alright, we are getting somewhere. The next step is to group like tasks together. The similarity grouping as also up to you. But let us say that you have that Wednesday meeting at your local coffee shop. You also have a list of items you need to pick up, you need to service your car, and get your hair done. These are all items on your list for the week. The logical thing would be to group all of those tasks together since they all require you to be out and about. You get the picture right?
Schedule the tasks into your calendar.
Now it’s time to do some scheduling. Based on all those ‘on the go’ errands you have to run for the week, you are going to schedule them in around your 1 pm meeting. Don’t forget to factor in travel time. You know it usually takes you an hour at the salon and about 20 minutes to drive there so in your calendar you may want to block off two hours to encompass you getting your hair done and commuting to and from.
P.S. You want to schedule in all your time bound tasks such as meetings and deadlines first and then you can schedule in the similar tasks around those.
Set alarms or reminders for yourself.
You are almost done time blocking, yay! The last step is to set alarms or reminders for yourself. Google calendar offers that reminder notification to be sent to your email when a task is coming up in your schedule, that way you won’t forget that you had to do that particular thing. You can also set alarms in your phone too. What I like to do is to take it a step further and set timers when I have begun to work on a time block so that I know when I should stop and move on to the next thing in my schedule.
- Don’t forget to schedule breaks in between your time blocks.
- For super large tasks, break them into smaller tasks and tackle them one by one. This helps to reduce anxiety and increase manageability.
And that is all for today’s blog friend! What is your biggest take away? Do you implement any other practices to boost your productivity? Do let me know in the comments.
For a more visual example of how to time block, check out this video below!
Have a lovely one!